Gwynne har 15 tusen rader med data i tre kolonner. Hun vil at dataene skal skrives ut med 6 kolonner per side. For eksempel de første 50 navnene i A2: C51, deretter de neste 50 navnene i E2: G51. Flytt deretter de tredje 50 radene til A52: C101 og så videre.
I stedet for å løse dette med formler, skal jeg bruke litt Excel VBA til å omorganisere dataene.
VBA-makroen vil legge igjen dataene i A: C. En tom kolonne vises i D. De nye dataene vises i D: F, tomme kolonne i G, nye data i H: J.
Merk
For nesten 10 år siden svarte jeg på et spørsmål om hvordan jeg skulle snake 1 kolonne til 6 kolonner. I tilfelle ble dataene ordnet horisontalt, med Apple i C1, Banana i D1, Cherry i E1, … Fig i H1, deretter Guava startet i C2 og så videre. Den gang svarte jeg på spørsmålet ved hjelp av formler. Du kan se den gamle videoen: her.
Det første trinnet er å finne ut hvor mange rader som passer på den trykte siden. Ikke hopp over dette trinnet. Før du begynner med makroen, må du gjøre alle disse tingene:
- Angi margene på fanen Sidelayout på båndet
- Hvis du vil at overskriftene dine fra rad 1 skal gjentas på hver side, bruker du sideoppsett, rader for å gjenta øverst og spesifiserer 1: 1.
- Spesifiser topp- og bunntekster som vises på hver side.
- Kopier overskriftene fra A1: C1 til E1: G1.
- Kopier overskriftene fra A1: C1 til I1: K1.
- Spesifiser E: K som utskriftsområde
- Fyll tallene 1 til 100 i E2: E101 med
=ROW()-1
Når alle sideinnstillingene er riktige, bruker du Ctrl + P for å vise dokumentet Forhåndsvisning av utskrift. Hvis det er nødvendig, klikker du på Vis utskrift forhåndsvisning-flisen midt på skjermen. I det forhåndsvisning av utskrift, finn det siste radnummeret på side 1. I mitt tilfelle er det 46. Dette vil være et viktig tall fremover.
Følg disse trinnene for å lage makroen:
- Lagre arbeidsboken som et nytt navn i tilfelle noe går galt. For eksempel: MyWorkbookTestCopy.xlsx
- Trykk på alt = "" + F11 for å åpne VBA Editor
- Velg Sett inn modul fra VBA-menyen
-
Kopier følgende kode og lim inn i kodevinduet
Sub WrapThem() ' the following line says XLUP not x1up ! FinalRow = Cells(Rows.Count, 1).End(xlUp).Row ' Change 46 to match your Rows Per Page RowsPerPage = 46 NextRow = 2 NextCol = 5 For i = 2 To FinalRow Step RowsPerPage Cells(NextRow, NextCol).Resize(RowsPerPage, 3).Value = _ Cells(i, 1).Resize(RowsPerPage, 3).Value If NextCol = 5 Then NextCol = 9 Else NextCol = 5 NextRow = NextRow + RowsPerPage End If Next i End Sub - Finn linjen som sier,
RowsPerPage = 46og erstatt 46 med antall rader du fant i din forhåndsvisning.
Her er noen andre ting du måtte endre, avhengig av dataene dine:
Den FinalRow =linjen ser for den siste oppføringen i kolonne 1. Hvis dataene startet i kolonne C i stedet for kolonne A, ville du endre dette:
FinalRow = Cells(Rows.Count, 1).End(xlUp).Rowtil dette
FinalRow = Cells(Rows.Count, 3).End(xlUp).RowI dette eksemplet vil det første stedet for de nye dataene være celle E2. Dette er rad 2, kolonne 5. Hvis du har fem titler, og de nye dataene dine kommer til å starte i G6, vil du endre NextRow = 2til NextRow = 6. Bytt NextCol = 5til NextCol = 7(fordi kolonne G er den 7. kolonnen).
I dette eksemplet starter dataene i A2 (rett etter overskriftene i rad 1). Hvis du har tre linjer med overskrifter, vil dataene dine starte i A4. Endre denne linjen:
For i = 2 To FinalRow Step RowsPerPagetil denne linjen:
For i = 4 To FinalRow Step RowsPerPageMine utgangskolonner vises i kolonne E (5. kolonne) og kolonne I (9. kolonne). La oss si at du har fire kolonner med data. De opprinnelige dataene er i B: E. Sett det første kolonnesettet i G: J og L: O. G er den 7. kolonnen. L er den 12. kolonnen. I den følgende teksten endrer du 3 til 4 på to steder fordi du har 4 kolonner i stedet for 3. Endre 5 til 7 to steder fordi den første utdatakolonnen er G i stedet for E. Endre 9 til 12 fordi den andre utdatakolonnen er L i stedet for jeg.
Endre dette:
Cells(NextRow, NextCol).Resize(RowsPerPage, 3).Value = _ Cells(i, 1).Resize(RowsPerPage, 3).Value If NextCol = 5 Then NextCol = 9 Else NextCol = 5 NextRow = NextRow + RowsPerPage End Iftil dette:
Cells(NextRow, NextCol).Resize(RowsPerPage, 4).Value = _ Cells(i, 1).Resize(RowsPerPage, 4).Value If NextCol = 7 Then NextCol = 12 Else NextCol = 7 NextRow = NextRow + RowsPerPage End IfDu er nå klar til å kjøre makroen. Lagre arbeidsboken en siste gang.
Klikk hvor som helst i makroen i VBA-vinduet. I figuren nedenfor er markøren rett etter Sub WrapThem(). Klikk på F5-tasten eller klikk på Kjør-ikonet som vist nedenfor.
Bytt tilbake til Excel. Du bør se resultater som dette:
Forsikre deg om at etternavnet på side 1 kolonne E blir riktig etterfulgt av fornavnet i side 1 kolonne I.
Se på video
Disse trinnene er forklart i denne videoen:
Videoutskrift
Lær Excel for Podcast, episode 2194: Innpakning av kolonner.
Hei, velkommen tilbake til netcast, jeg er Bill Jelen. Dagens spørsmål, sendt inn av Gwen. Gwen ser på video 984, som ble kalt Sneaking Columns. Dette er fra år siden, og jeg brukte faktisk en formel for å løse dette den gang, men dette tvillingsproblemet er mer komplisert.
So she has a three column worksheet with around 15,000 rows. and needs to make each page six columns. So, on the first page, these 60 cells; and then next to it, the next 60 cells. Now, Gwen has figured out that she can fit about 60 rows. But for anyone else watching this, the most important part here is to figure out how many rows because you'll really screw things up if you make any of these changes after the fact.
Alright, so for me, what I'm going to do is I'm going to come here to page layout, I'm gonna declare that these seven columns are going to be my print area-- Print Area, Set Print Area. I'm going to go into Print Titles and say that “Rows to repeat at top” is 1:1. I'm going to go… Actually, I'd like to use Margins here-- Margins, Narrow, and then back in the Page Setup, Header/Footer, and choose whatever my, you know, Custom Footer should be-- Confidential. Do all of the those settings, anything you're ever going to change first. Alright? Because that's going to change the number of rows per page.
Now, I'm going to type in the number 1 here, this is just going to be some temporary data. I'm going to hold down the Ctrl key and grab the Fill handle, and go down until I'm sure I'm past the first page like that. And then, we'll just do a Print Preview-- Ctrl+P, Show Print Preview-- and you'll notice that I have 46 rows that fit on the first page. And let's just check, go to the second page-- so 46 plus 46 is 92, so we're getting 46 rows per page, 46 rows per page. That number is incredibly important-- 46. In fact, I'm going to write it down over here just so I don't forget-- 46 rows per page.
Alright, now, I'm going to solve this today with a Macro; back in video 984, I used some complex formulas to do it, but today a macro feels better. If you've never used macros before don't be intimidated. Here's how we start: We press Alt+F11-- Alt+F11-- that brings open this screen and actually, the very first time that you open Alt+F11, it's going to be just a big gray screen-- probably a lot like this-- like that. So you want to say, View, Project Explorer, Find your workbook here, and say Insert Module-- I've already done that-- and what we'll get-- and what we get-- is a white screen. And over here in this white screen, you're going to type this code, alright? The word "Sub" which means that this is a subroutine, and then any naming you want-- I call it WrapThem, no spaces there, so just jam everything together-- open and closing parenthesis. Then we're we're going to create a variable: FinalRow = Cells(Rows.Count, 1).End, and these four letters here are XL, not X1-- everybody screws this up, XL. And you can type it in all caps if you want but they're going to change it back to that format where the L looks like a 1-- don't put a 1 there. Rows.Per.Page-- and this is where you put whatever number you figured out. Now, for me it's 46; for Gwen, it sounds like it's 60. And then, the next row where we want the first data to go is Row 2, and then the next column-- 1, 2, 3, 4, 5-- is Column 5.
Alright, so I set this up. And then, the rest of this is going to be very, very generic. it's going to work with, you know, any size data set: For I (it's a variable) = 2 To FinalRow (that's how many rows we had) Step (that means every time through the loop we're going to increase by) RowsPerPage (which in this case is 46, for Gwen's case it's going be 60). We're going to say: Cells(NextRow, NextCol) -- so, next row's going to be 2, Column 5-- .Resize(RowsPerPage, 3) -- resize 46 rows, 3 columns-- .Value = _ (and that's an underscore there) It's going to be equal to Cells(1, 1) -- so whatever is in Row 2 comma 1, Column 1-- .Resize(RowsPerPage, 3).Value. And then, what we have to do is, we have to be a little bit clever here about after we paste the first 46 times 46 rows, by 3 columns.
Where do we go next? There, right? So, if currently, the next column is pointing to Column E, well, then I need the next one to go to Column I. I is the ninth column. Alright. So that's why we say NextCol = 5. But if we're not… NextCol = 5 that means our NextCol = 9. Then we're going to reset the next group back to Column E and the NextRow is going to be = whatever the previous row was, + 46. And then next time… now here, let's just walk through this, you don't have to run it one step at a time. But I'm going to do that with F8-- just to see what we get here.
And so, what we've learned, is the final row is real-- 15,582. We're about to write to row 2, column 5. And so: For I = 2 To FinalRow. The first time through, I is going to be equal to 2. We're going to say that Row 2, Column 5, is going to be equal to Row 2, Column 1-- 46 rows, 3 columns. I want to run this with F8. We'll look over here in the spreadsheet and we'll see that it turned out those first 46 came to this area. Alright. But, we're going to let this run again. Alright.
Now, the second time through the loop, the I has jumped up from 2 to 48. Alright. And so this time, we're going to be running to Row 2, Column 9, and we're going to be getting data from Row 48. Alright, now let's go check this one right here. So, what we see is Andy Hartley-- that works great-- down here at the end, Kelly Ferguson. But the next person should be Lue Rahman-- Rahman-- and that works, and it goes down to Lue Harvey, right there. Alright. Now, what we're hoping next time, is we get Barb Davison. I'll press F8 few more times, here's the next one and we look, and it's now writing to Row 48. Alright. And it's Barb Davison, and it appears to be working. At this point, I'm happy with it, I'm just going to click run.
And, actually, you don't have to go-- if you're not creating a video to explain this to somebody-- you don't have to go through and press F8; you could just come up here, click inside WrapThem, click run, and that fast it will take your data and wrap it into two columns.
Now, some things I see here-- Surname isn't wide enough, that should not affect our page layout, I'm hoping. And when I do Print Preview, I now have 170 pages. Data there, Page 2, Page 3, Page 4. Now, if we would change the margins at this point, everything is going to be screwed up-- it's going to be horrible. That's why it's really, really important, right up front, you have to do all of your page layout things before you calculate that 46. Now, of course, at this point, Save your workbook with a new name, alright? We don't want to destroy the personal workbook. And then you can delete columns A through D, and you have your results.
Now, if you want to learn about macros-- macros are incredibly powerful-- we probably could have solved this with a formula. And, certainly, the me from 10 years ago solved it with a formula, but at this point in my life, just a simple little 15 line macro is a lot easier. This book, by Tracy Syrstad and myself, will teach you all about macros.
Alright, wrap-up for this Episode: How to wrap 3 columns of data in 2 sets of columns per page. The super important step, you have to do all the page setup things first, Rows to Repeat at Top, Margins, Header/Footer, and then just type some numbers-- 1 through whatever-- I use the Fill handle with control; go to Print Preview, How many rows per page; switch over to Alt+F11; Insert a module and then type the code that I showed you in the video; click run. And most of the time, I advise people to save your workbook as xlsm, but in this case this was a one-time thing, I'm suspecting. So if you're, you know, just want to have that macro disappear, keep it as xlsx, save the file, it'll warn you that you're about to lose your macro. That's probably okay, because we've solved the problem well.
Hei, jeg vil takke Gwen for at du sendte det spørsmålet inn, jeg vil takke deg for at du var innom. Vi sees neste gang for en ny netcast fra.
